RDA Resources and Training

MARC

Element

Action

006/008

Fixed length data elements

Add or modify values as necessary, including enhanced coding for literary works, references, indexes, etc.

007

Physical description fixed field

Add or modify as needed.

040 $e

Description conventions

Do not add ‘rda’.  Leave other existing codes (such as dcrmb or dacs) present.

0XX

Various numbers and codes

Enhance the records as desired with numbers/identifiers, coordinates, classification numbers, geographic area codes, languages codes, etc.

1XX

Main entry/creator

Correct as necessary to synchronize with authorized form

100 Indicator 1=3

Main entry/family name

Do not add a family name as creator; the concept is not valid in AACR2

130

Uniform title/Authorized access point for the work

Generally do not add or delete. For example, RDA has different requirements than AACR2 for:

·         identifying the first/predominant work in a compilation

·         identifying more than one expression of the same work (e.g., original version and one or more translations are not treated in the same $l)

240

Uniform title/Preferred title

Generally do not add or delete. For example, RDA has different requirements than AACR2 for:

·         conventional collective titles (e.g., Selections by itself is not valid)

·         identifying the first/predominant work in a compilation

·         identifying more than one expression of the same work (e.g., original version and one or more translations are not treated in the same $l)

245

Title proper, etc.

In general, leave the field as is and do not alter the following things. RDA has different conventions than AACR2 for:

·         indicating an incorrect title proper (e.g., “[sic]” and “[i.e.]” are used to correct a title proper in AACR2)

·         capitalization practices.  Leave as found in the record.

·         parallel titles may only be added if found on the same source as the title proper in AACR2

·         supplied title proper for resources without a collective title

·         using “et al.” instead of transcribing entire statement of responsibility is correct for AACR2

You may correct cataloger typos, indicators, MARC content designation, etc. 

Retain subfield h (GMD) for a period of time, recommendation to use 3xx fields instead and to have all subfield h (GMD) removed beginning March 31, 2016.

Statement of responsibility

This may be left as is; OR

May add or edit statements of responsibility to reflect elements not transcribed previously.  Under AACR2, statement(s) of responsibility may not name more than 3 entities of the same type [3 editors, 3 authors, 3 illustrators, 3 translators, etc.] and may only be transcribed from certain sources. “[et al.]” is used if truncating a statement of responsibility.  Per the RDA LC/PCC policy statement on the optional omission of names in the statement of responsibility, generally do not omit names in the statement of responsibility.  Therefore, it is OK to add additional names to the statement of responsibility in non-RDA records in order to provide keyword access to this data, assuming that the cataloger has access to the resource or an acceptable surrogate.

For multi-part monographs, you may change the title proper, other title information, and statement of responsibility to those of first or earlier part if the description was originally based on a later part.

246

Variant titles

Add to enhance access, as desired.  Do not remove existing titles.

250

Edition statement

Do not spell out words or transcribe numerals that have prescribed abbreviations.

260 / 264

Publication, etc.

May convert 260 field to 264 field(s) if desired or add a 264 field as needed.

For additional guidance on the 260/264 fields, see PCC guidelines for the 264 field.

You may change Latin abbreviations "S.l." or "s.n." to their spelled out RDA equivalents, e.g., "Place of publication not identified" and "publisher not identified".  It is ok to leave them in the record. These are prescribed Latin abbreviations in AACR2.

AACR2 follows conventions that RDA does not. Retain these conventions. RDA emphasizes a ‘transcribe what you see’ approach for publication, distribution, manufacture, and production statements, but that is not always the case in AACR2. For example:

·         do not add places that are not required in AACR2 (the ‘home country’ rule is applied, i.e., transcribe the first place of publication listed and, if it is not in the home country of the cataloging agency, transcribe the first place of publication that is)

·         do not remove larger jurisdictions not on the source of information, or ‘corrections’ to the place

·         do not remove abbreviations to places or publisher names found on the source of information, however, you may spell out abbreviations if you are confident the word was spelled out on the source

·         do not replace a supplied date of publication. Some dates are used interchangeably in AACR2 and are different elements in RDA.

For multi-part monographs, you may transcribe different places/publishers found on subsequently cataloged parts in additional 260/264 fields.

300

Physical description/extent

For single-part monographs, correct mis-recorded data (e.g., incorrect page numbers) or make other enhancements (e.g., illustrations). Feel free to spell out abbreviations.

Do not remove brackets which indicate unnumbered pages.

For multi-part monographs, update data when describing additional parts

336/337/338

Content, media, & carrier types

These may be added to enhance access.

490

Series statement

For multi-part monographs, add subsequent series statements if necessary, preceding the statements with indications of the particular parts applicable to each series title.

5XX

General notes

Feel free to provide useful notes.

504

Bibliographical references

Feel free to enhance the record with bibliographical reference and index information.

505

Contents notes

Add if desired.

520

Summary, etc.

Feel free to add.

6XX

Subject access points

Add or modify as needed, following authorized forms.

7XX

Added entry (access points)

Add additional added entries to enhance access, following authorized forms (e.g. creators beyond the first, additional contributors). Do not remove existing added entries.

7XX

Analytical added entries (access points)

Generally do not remove existing analytical added entries, particularly for compilations (treated differently in RDA and AACR2), multiple expressions, or related works/expressions.

800/810/ 811/830

Series access point

For libraries that trace series access points, provide the authorized form for the series represented in the series statement.

856

URLs, etc.

Feel free to add or modify as needed.

General

Non-Latin scripts

Feel free to add parallel fields in non-Latin scripts per PCC guidelines. Do not remove existing parallel fields.

General

Relationship designators

Feel free to add approved RDA relationship designators to any access points. Do not remove any existing $e, $j, or $4 subfields.  Feel free to add $e, $j, or $4 as long as the term/code comes from a controlled vocabulary (RDA, MARC, etc.).