RDA Resources and Training

RDA/AACR2 Copy Cataloging Policy

 

Summary of Policy for RDA Records

• Add GMD
• Add subtitle if missing from 245
• Apply AACR2 capitalization standards to title

Summary of Policy for AACR2 Records

• Replace Latin abbreviations with RDA phrases
• Spell out abbreviations in 300 and 504
• Convert relator codes ($4 edt) to relationship designators ($e editor)
• Do not add new relationship designators if they’re lacking

Unless otherwise stated, assume that every guideline in this document pertains to RDA records only. Look for AACR2 Copy Cataloging Policy notes in blue boxes to see when you can add RDA elements to AACR2 records.

 

Identifying an RDA record

Look for these signs:

040 $e rda

Desc in the fixed field coded “i”

336, 337, 338 fields

 

Latin abbreviations – Not used in RDA records.

AACR2	RDA
S.l.	Place of publication not identified
s.n.	Publisher not identified
n.d.	Date of publication not identified
et al.	and others
ca.	approximately

 

AACR2 Copy Cataloging Policy: Replace Latin abbreviations with RDA phrases

Changes by MARC Field

040

Make sure $b eng $e rda is included in this field. If the record contains other RDA elements like 33X, Desc “i”, and spelled out abbreviations, but lacks the 040 $b eng $e rda, notify a monographic cataloger.

 

100/700

AACR2/RDA Policy:

Control the heading to make sure it matches the authority file. If it does not, notify one of the monographic catalogers. Also inform a monographic cataloger if the following abbreviations appear in the name heading:

 

Relationship designators

Also known as relator codes under AACR2. These appear in $e of a 100/700 heading. Accept them as-is in RDA records. Don't add relationship designators if missing.

 

Common relationship designators (Books)

artist	author	compiler	contributor	creator
editor	illustrator	interviewer	photographer	translator

 

Common relationship designators (Films)

actor	adapter	film director	film distributor	narrator
producer	screenwriter	stage director	videographer

 

Common relationship designators (Music)

arranger	composer	conductor	librettist	lyricist
musical director	performer	singer

 

Common relationship designators (Other)

cartographer

dissertant

manufacturer

moderator

publisher

production company

 

AACR2 Copy Cataloging Policy: Do not add relationship designators to AACR2 records if they’re absent.

  

245

 

GMD – Add GMD for electronic resources, videorecordings, sound recordings, etc.

Supply subtitle if missing

Capitalization – Ensure capitalization follows AACR2 standards. Under RDA, titles in the 245 may be capitalized exactly as they appear on the chief source. Some RDA records may have titles in all caps, mixture of lower and upper case letters, and other anomalies. Change capitalization to AACR2 standard for the following cases:

 

 

250

Edition statement should be transcribed exactly as it appears. While abbreviations are not allowed under RDA, they must be transcribed in the 250 if they appear in the edition statement. If the 250 in the record includes an abbreviation, double-check the edition statement in the book for accuracy. The 250 is a repeatable field under RDA, so two 250s are OK.

AACR2	RDA
250 ## 2nd rev. ed.	250 ## Second revised edition.
250 ## 1st ed.	250 ## First edition.
250 ## 2nd ed.	250 ## 2nd ed. [statement is abbreviated on the source, so you transcribe it as it appears]

260/264

In the 260/264, brackets now enclose information in each subfield rather than the entire field:

AACR2	RDA
260 ## [S.l. : $b s.n., $c 2013?]	264 #0 [Place of publication not identified] : $b [Publisher not identified] $c [2013?]

 

For published materials, change the 260 to 264 #1.

 

If the 260 includes a copyright date identical to publisher date, or a single copyright date only:

 

If copyright date appears in 260 and is different from publication date*:

 

*If your record follows this example, make sure the DtSt in the fixed fields is “t” and not “s”

When the publisher name appears to be a distributor, change the 260 to 264 #2:

For unpublished materials, change to 264 #0:

 

300

 

AACR2/RDA Policy: Make sure abbreviations are spelled out.

 

 

The following abbreviations are permitted:

 

336, 337, 338

Accept as-is. If anything else looks wrong or inconsistent, notify a monographic cataloger. The following 33X sets are used for most books and DVDs.

 

 

 

344

Used in sound recordings. AACR2/RDA Policy: Add if not present.

 

346

Used in videorecordings. AACR2/RDA Policy: Add if not present.

 

347

Used in videorecordings and electronic resources. AACR2/RDA Policy: Add if not present.

 

490

Under RDA, the series statement is transcribed exactly as it appears on the source. If the series volume/sequential designation on the piece is abbreviated, such as vol., no. or bk., it should appear as such in the 490 $v. If the record contains abbreviations in $v (v., bk., ser., etc.), but these are spelled out in the source, correct the 490 with the spelled out words. In the 490, volume numbers are transcribed as they appear on the source (including Roman numerals).

 

 

If a 490 is present in the record, make sure that a period follows cm in the preceding 300 field. If a 490 is not present, there is no period after cm

 

504

AACR2/RDA Policy: Change p. to pages.

 

Remove brackets from unnumbered pages: