Research Guides: Scholars Junction: How to Deposit Your Presentation or Poster: Learn How

Introduction

Scholars Junction, MSU's Institutional Repository

Depositing your presentation or poster in Scholars Junction keeps it freely available to the public, ensures you'll always have a copy if you need it in future, and ensures recognition of your role in MSU's long history of teaching and learning.

Read on to learn how to deposit your items!

Before You Begin

Be sure to read our policies and guidelines. If you have any questions or concerns, please contact the Scholarly Communication Team.

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Step 1: Collect your materials

Make sure that you have all of the materials you'll need to deposit. Depending on your project and requirements, this might include:

Your presentation or poster
This may be a PowerPoint deck, a video or audio recording file (or link to streaming version, e.g. YouTube or Vimeo), a PDF, or an image file (JPG, PNG).
Any additional files
These might include associated dataset(s), handouts, and (for undergraduates) letters of support from faculty advisors/mentors.

Each file you upload should be no larger than 2gb (gigabytes).
Most browsers won't easily upload files larger than 2gb. If you have a file that is larger than 2gb, leave it off your submission and contact sct@library.msstate.edu to have it added.

Step 2: Create your account

In order to submit an item to Scholars Junction, you will need an account. Visit the account creation guide to learn how.

Step 3: Complete the submission form

Submit your data to the Presentations and Posters collection.

You can also find the form from the Scholars Junction homepage - simply click Submit Your Work in the left sidebar and scroll to find the appropriate form.

About the Form

First, you'll need to agree to our submission guidelines and policies. In short, you agree that you are submitting your own original work to which you own the copyright, or that you have permission from the copyright holder to submit the work. You agree to allow us to store and distribute this copy of your work, and to update the format of it if needed for future archival.

To agree, check the box at the bottom of the page and click Continue.

You'll be brought to the main form. Please complete it with as much detail as you can. This information is vital in getting your work to display in search engine results and indicate to potential readers what it's about and why they should engage with it.

Screenshot of Scholars Junction homepage with Submit Your Work link highlighted in green

About the Form

Most fields are self-explanatory, but you may benefit from additional context and instructions - here's a reference! (This only covers the most commonly used fields - if you have any questions about another field on the form, contact us.)

Title (required)
Use headline style capitalization: "How To Submit Your Project"
Authors/Creators
Your name and email should be autofilled; you may need to edit to include Mississippi State University as your institution.
If you have co-authors, click the Add Author button to add more.
ORCID
Enter the link to the ORCID profiles for each author or creator. (What is ORCID?)
MSU Affiliation (required)
Enter all of the MSU colleges, departments, research centers, offices, or other organizational units with which you and your co-authors are affiliated. Spell out each unit's name and separate them with semicolons (;).
For example, if you are a faculty member in Biological Sciences, your Affiliations should read: "College of Arts and Sciences; Department of Biological Sciences"
Please be as accurate as possible - this field is used to display your work in our Academic Units collections.
MSU Classification (required)
Enter the classification(s) of all MSU-affiliated authors at the time of the item's creation. If there are multiple, separate with semicolons (;).
Use the following options: Faculty, Staff, Undergraduate Student, Graduate Student, Post-Doctoral Student
Item Type (required)
Your options include: Audio Recording, Video Recording, Presentation Slides, Poster, Supplemental Materials, Other. If you choose Other, please suggest an item type in the Comments field.
Abstract
Including an abstract or description helps search engines index your submission. (It also helps us create additional metadata to further improve indexing!)
If your abstract includes special characters that do not display correctly, contact the Scholarly Communication Team and we'll work to make it right.
Keywords
Enter descriptive keywords or keyword phrases to help search engines index your item and give your readers clues about what they'll find in your item. Separate terms with commas, e.g. "cats, Felis catus, feline behavior".
Disciplines
Choosing Disciplines makes your work visible in the Digital Commons Network. It is not required, but can bring your work a wider readership. Choose as many as is appropriate for your work.
PubMed ID
If your item has a PubMed ID, enter it here.
Faculty Mentor
If you are a student, enter your faculty advisors or mentors. (Undergraduate students: A letter of support may be required for your submisison - check our submission guidelines.)
Related Course
If this item was produced for an MSU course, enter its name and number.
Funding Source
Enter the funding sources for this item, including funding agencies, scholarships, fellowships, etc.
Grant
Enter the name and number of any grants that funded the creation of this item.
IRB Number
If this item involved research on human subjects, enter the number of the corresponding approved IRB review request.
Publication Status
Indicate whether this item has already been published elsewhere.
Publication Date (required)
If this item was originally published elsewhere, enter that publication date; otherwise, enter the current date.
Publication information fields
You need only fill out the following fields if your item was previously published, so that we can point users to the originally published version / version of record. Many of these will not apply to presentations or posters, so I have condensed them here:
- Publication Title
- Publisher
- City
- Publisher's Website
- Volume
- Issue
- First Page
- Last Page
- ISSN
- Article Number
- DOI
DOI Requested
Check to request that a DOI be assigned for this item. Admins will create and assign your DOI after we approve and publish the item. Do not request a DOI for a previously published work that already has an assigned DOI!
Open Access
Check this box to make your item Open Access, immediately available to the world. Leaving this box blank indicates that files should only be available to logged-in users of this website, either immediately or after a specific date (see Embargo Expiration Date below).
Embargo Expiration Date
If you need to further restrict access to your items for a period of time, enter an expiration date for that restricted access. Leaving this field blank indicates that there is no embargo and that your files will be immediately available to logged-in users of this website. Entering an embargo expiration date PLUS checking the Open Access box above will make your item available to the world beginning on the date you enter here.
Creative Commons License
This field indicates to your readers the Creative Commons terms under which they can (or cannot) use your work.
Think carefully about which CC license, if any, you want to assign - if none fit, you can design your own! Contact the Scholarly Communication Team or consult our guide on access, permissions, and licensing to learn more.
Rights
If you do not wish to use a Creative Commons license, you can state your own terms here. For more information, contact the Scholarly Communication Team or consult our guide on access, permissions, and licensing.
Recommended Citation
Scholars Junction will automatically generate a recommended citation for your item. If you wish, you can override this with a citation in the style of your choice. (Or, if your item was previously published, enter the publisher's preferred citation.)
Peer Reviewed
Check this box to indicate that your work was peer-reviewed.
Requires
If your item requires specific software or credentials to run, enter it here.
Related Publications
Enter citations and/or links to any related publications, including other works in a series, articles based on the same dataset, earlier editions of a published book, etc.
Comments
Any text that doesn't fit elsewhere can be placed here - for example, acknowledgements, or instructions for running files.
Select media format:
If you're submitting a video, indicate the video's format.
Upload file
Add your primary file, most likely your poster or presentation. You can upload it from your computer, import it from another website using a direct link, or link out to it if you do not have the right to import it or prefer it to be viewed on another site.
Additional Files
Check this box to add additional files such as associated datasets, handouts, presentation notes, or letters of support from faculty mentors. These files will appear as links at the bottom of your item record.
Note: Nothing will happen when you check this box, but after you click Submit, you will be taken to a screen where you can add your additional files.
Note: Unclick the "Show" box to keep additional files hidden; this should be done for letters of support or other materials that display signatures, for example.

Step 4: Wait for processing

Confirmation
Once you've completed your submission, you'll be brought to the confirmation page. Here you can see the metadata you entered and, if necessary, revise your submission.
Revision
You will be able to directly revise your submission until it is processed and published. Email the Scholarly Communication Team if you need to make any changes after the item is published (and be sure to include a link to the item)!
Publication
Your item must be approved and published by a Scholars Junction administrator. This usually happens within a day or two, but may take longer depending on demand, workload, and complexity of your specific items. You (and any co-authors/co-creators for whom you provided email addresses) will get emails advising you of any revisions and of the publication of your item.
DOI registration
If you indicated that you would like a DOI for your submitted item, we will create one for you and add it to your item record. However, the item must be published before we can register it, so there will be a delay before the DOI will actually work. Please be patient!
Dissemination
Within 2 days, your item should also automatically display as part of the relevant Academic Units collection(s).

Special Cases

Undergraduate Research Symposium / Summer Showcase posters
Be sure to talk with your faculty advisor/mentor about your publication options and strategy before submitting.
- Important: In the Abstract field, enter one of these two statements:
  - Poster presented at the [year] Undergraduate Research Symposium.
    OR
  - Poster presented at the [year] Undergraduate Research Summer Showcase.
  This will enable us to display your item as part of the Undergraduate Research Symposium & Showcase collection.

More Information about Scholars Junction

About Scholars Junction
A brief introduction to Scholars Junction, MSU's institutional repository.
Questions?
Visit https://ask.library.msstate.edu/scholcomm to ask questions and browse FAQs.

Scholars Junction: How to Deposit Your Presentation or Poster

Director of Open Scholarship Initiatives

Introduction

Before You Begin

Step 1: Collect your materials

Step 2: Create your account

Step 3: Complete the submission form

About the Form

About the Form

Step 4: Wait for processing

Special Cases

More Information about Scholars Junction

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